Recently, the virtual assistant service Time etc sponsored a study that involved surveying over 1,000 employed Americans. The survey revealed that employees in the United States aren’t doing as much meaningful creative work as they could because they spend so much of their time completing mundane organizational and administrative tasks. Not only is this a disadvantage for employees, but it is also a major loss of productivity for employers. Many companies would benefit significantly from document automation of menial tasks.
If you’re thinking about eliminating menial tasks from the workload of your employees, you should start by introducing document automation to your organization. Many companies find that document automation and management is one of the most efficient and cost-effective ways to improve the day-to-day operations of your business. Chances are your employees spend too much time organizing and administering documents, and document automation should free them to do more important and creative tasks.
What Is Document Automation?
Document automation refers to the design of workflows and systems to help in the creation of documents. Document management software often features logic-based systems that depend on pre-existing data and text to create new documents. In some industries—particularly the legal industry—this software is used extensively to create contracts, documents, and letters. Document automation systems also allow employees to automate all variable and conditional text and data within a document. Many these systems feature a document capture system, which scans documents with an online document scanner.
The advantages of document management software include:
- Increased Productivity – Thanks to these systems, employees are required to spend far less time preparing documents. Profitability for a company rises due to a fall in labor costs. If you operate in an industry with a lot of price competition, document management is a great way to gain an edge against your competitors.
- Improved Responsiveness – Another major benefit of document automation is that it allows your employees to be more responsive. Your employees will be able to draft a document for clients within just a few seconds or minutes. This faster response will make your clients and customers happier, which will in turn increase the revenue of your company.
Undoubtedly, document automation is an investment that will prove worthwhile for the vast majority of businesses. For more information. don’t hesitate to contact Braden Business Systems today.