Reduce Print Costs with Managed Print Services

Reduce Print Costs with Managed Print Services

Did you know that the average small business spends 1-3% of annual revenue on printing? So, where is all that money going? It’s definitely not just ink, toner, and paper costs.

This is where we come in. We can help you to reduce prints costs because we’re in the business of Managed Print Services. Over the last 31 years, we have approached our clients with the mindset to do what’s best for your business. We aim to cut print costs while providing equipment and software to ensure your business runs as efficiently (and as cost effectively) as possible.

Managed Print Services

Managed Print Services is the act of optimizing and managing a client’s document output. With these services, you can track how you are using your multifunction printer (MFP) fleet, the challenges, and the opportunities. What follows is a recommendation on type and number of machines as well as any applicable software programs to streamline document processes.

The Process: An Overview

At Braden, we begin any relationship with a series of questions and discussions that allow us to understand your current print environment and your business needs. Reducing costs begins with making sure you have the right equipment to meet, and in some cases exceed, current needs. If you are expecting your company to grow quickly, you should plan for that now.

Next, we evaluate how printers are being used and if makes sense to consolidate or add more machines to increase efficiency. Again, every business is different and making these decisions alone can be challenging.

The final step is to review any software add-ons you may need to enhance print & document management, security, and special industry-specific needs. Then, we deliver our solution with the hopes of creating a lasting relationship with our new client.

Bonus Cost-Saving tips:

  1. Print in B&W rather than color whenever possible to save on ink and toner
  2. Print double sided to save on paper costs
  3. Only print when necessary- most documents can be reviewed and signed digitally without printing anything
  4. Don’t print more than you need- if you’re able to print on demand, there’s no need to print 500 flyers “just in case” when you only need 300
  5. Sign a maintenance contract- A contract will provide you with a flat, monthly fee that will often save you on service costs, ink & toner, and offer other perks like priority service and upgrade deals

Don’t let the fear of switching print providers or hiring your first one keep you from taking advantage of our Free Print Assessment offer!