How to Maximize Team Productivity Through Smart Print Solutions
Every business leader is chasing the same goal – do more with less. But productivity isn’t only about better processes or faster meetings. It’s about eliminating hidden inefficiencies that quietly chip away at time, focus, and revenue.
One of the biggest culprits? Outdated or unmanaged print environments.
At first glance, print might not seem like a productivity driver. Yet for industries like construction, healthcare, education, and manufacturing, document workflows sit at the core of daily operations. Blueprints, invoices, patient records, compliance forms—if printing stalls, so does business.
That’s why more organizations are turning to Managed Print Services (MPS) from Braden Business Systems, powered by Kyocera’s proven technology, to transform their print infrastructure from a time sink into a productivity engine.
The Hidden Barriers to Team Productivity
From the outside, print looks simple. But for many operations teams, it’s a daily battle. Based on Braden’s work across industries, here are the recurring challenges that drag down productivity:
- Unplanned downtime: Employees waste hours waiting on devices, especially in multi-site environments where service delays ripple across teams.
- Inefficient document workflows: Project managers and healthcare staff often face bottlenecks when accessing or routing critical documents between departments or locations.
- Lack of visibility into costs: CFOs struggle to track print-related expenses across departments, leading to budget overruns and poor accountability.
- Security and compliance gaps: Unsecured print devices pose real risks, from HIPAA violations in hospitals to intellectual property leaks on job sites.
- Limited mobility: As hybrid work expands, teams need secure, reliable access to print and scan functions from anywhere, without IT bottlenecks.
Individually, these issues seem small. Together, they create friction that erodes focus and productivity.
Turning Print Into a Productivity Advantage
Braden and Kyocera help organizations overcome these barriers through smart, integrated print solutions designed for speed, simplicity, and security. Here’s how we transform productivity across your workforce:
- Proactive Monitoring and Local Service
Downtime is the enemy of efficiency. Braden’s two-hour service response time – less than half the industry average – means your devices stay operational when you need them most. With proactive monitoring and automatic supply replenishment, your team can focus on work, not waiting.
- Optimized Fleet Management
Through data-driven fleet assessments, we identify where devices are underused, overburdened, or redundant. This ensures the right printer is in the right place, reducing bottlenecks and saving costs across departments.
- Secure, Streamlined Workflows
Combining Kyocera’s secure pull-printing technology with Braden’s MPS expertise protects sensitive data while accelerating document handling. Whether it’s patient information, project blueprints, or financial reports, your documents move securely and efficiently every time.
- Mobility and Cloud Integration
Hybrid teams thrive when printing is seamless. With Kyocera’s cloud-ready devices and Braden’s integration expertise, employees can print, scan, or share documents from virtually any device or location without compromising security.
- Predictable Costs and Data Insights
CFOs and operations leaders gain transparency into print usage, costs, and performance metrics. Predictable monthly billing models transform unpredictable expenses into strategic financial planning.
Why Braden and Kyocera Are the Right Partners
With over 35 years of experience, Braden Business Systems delivers local expertise, rapid response, and a deep understanding of how businesses operate in the Midwest and beyond. As a Kyocera Platinum Top Tier Dealer, Braden combines Kyocera’s award-winning hardware with a consultative, results-driven approach.
When you partner with Braden, you’re not just getting devices, you’re gaining a strategic ally committed to your long-term productivity.
The Bottom Line
Smart print solutions do more than reduce paper and toner costs. They remove barriers that slow down your team, turning printing from a background process into a silent force multiplier for productivity, efficiency, and security.
Your people are already working hard. Let your technology work just as hard for them.
Discover how Braden and Kyocera can help your team achieve more faster. Contact us today!