Why Print Strategy Still Matters
Many small and mid-sized businesses believe they’ve reduced printing enough to consider it a minor operational expense. Yet reality tells a different story. Printing remains one of the most overlooked and uncontrolled costs in business, especially for companies that lack visibility into usage, maintenance, and supply management.
Managed Print Services (MPS) offer a strategic approach to addressing this challenge. By consolidating print infrastructure, monitoring usage, automating supplies, and optimizing device placement, MPS allows businesses to unlock substantial savings and performance gains. According to Quocirca’s Global Print 2025 Report, 78% of businesses cite cost reduction as a primary driver for adopting MPS, and nearly 60% report achieving measurable ROI within the first 12 months.
Braden Business Systems, a trusted technology partner for companies across Indiana and the Chicago metropolitan area, specializes in helping businesses implement MPS solutions tailored to their size, industry, and workflow. Whether you’re running a healthcare network in Indianapolis or a legal firm in downtown Chicago, understanding the hidden ROI of Managed Print Services can lead to better resource allocation, budget forecasting, and process efficiency.
Print Costs Are Higher Than Most Realize
Businesses often underestimate their true print expenditures. Between consumables, maintenance, device downtime, and IT support, unmanaged print environments can account for up to 3% of annual revenue, according to Gartner. Yet these costs often remain buried in separate department budgets, making them difficult to track or reduce.
Braden Business Systems frequently uncovers unnecessary expenses during routine print environment assessments. Common issues include:
Redundant or underutilized printers
Unmonitored color printing and high-cost per-page rates
Expired service contracts or unmanaged toner ordering
IT staff diverted from strategic work to handle printer issues
MPS offers centralized visibility and control. With Braden’s expertise, organizations can consolidate print vendors, streamline supply procurement, and automate maintenance scheduling—all of which reduce total cost of ownership (TCO) significantly.
Operational Efficiency and Productivity Gains
ROI from MPS isn’t just about cost savings—it’s about reclaiming time and optimizing workflows. According to IDC, 23% of IT helpdesk calls are print-related. That’s time your technical staff could spend on higher-value initiatives.
By outsourcing printer fleet management to an MPS provider like Braden Business Systems, businesses benefit from:
Proactive maintenance and repairs to minimize downtime
Automated toner replenishment to prevent supply shortages
Fleet standardization, reducing training time and user frustration
Data-driven reporting, which enables smarter print policies
Employees no longer waste time diagnosing printer errors, hunting for supplies, or submitting service tickets. Instead, they gain access to reliable, high-performance print devices optimized for their workflow.
Braden integrates your print strategy with other business systems, allowing features such as secure printing, print-from-anywhere, and scan-to-cloud—all of which enhance productivity in hybrid or fast-paced environments.
Enhanced Security and Regulatory Compliance
Security remains one of the most overlooked risks in unmanaged print environments. According to Quocirca’s Print Security Landscape Report, 68% of businesses have experienced data loss related to unsecured printing. This is especially critical for industries handling sensitive information such as healthcare, finance, or legal services.
MPS provides multilayered protection against print-related threats:
User authentication at the device level
Print release functionality, preventing sensitive documents from being left in output trays
Encrypted print jobs and secure network transmission
Audit trails for every document printed or scanned
Braden’s MPS solutions include policy enforcement tools that align with industry regulations like HIPAA, FINRA, and FERPA. Compliance is not only safer—it’s more efficient when built into your print infrastructure.
Sustainability and Environmental ROI
Beyond financial and operational benefits, MPS contributes to corporate sustainability goals. According to the EPA, the average office discards thousands of pages of unnecessary printing each year. MPS addresses this waste with intelligent print rules, device monitoring, and reporting that encourages more responsible usage.
Braden helps clients:
Set default duplex printing to reduce paper consumption
Route large print jobs to the most efficient devices
Reduce energy use with ENERGY STAR-certified equipment
Monitor and report carbon footprint metrics
Sustainability also carries reputational value. Businesses that demonstrate environmental responsibility often appeal more to customers, employees, and investors—making MPS a contributor to brand trust and stakeholder engagement.
Scalable Solutions for This Year and Beyond
As organizations grow, so do their print needs. Whether adding satellite offices, onboarding remote teams, or migrating to cloud-based workflows, print infrastructure must scale accordingly.
Braden Business Systems provides flexible MPS solutions that grow with you. From device-as-a-service (DaaS) models to advanced analytics, you gain:
Predictable monthly billing and scalable service tiers
Integration with Microsoft 365, Google Workspace, and document management platforms
Real-time dashboards to track usage, costs, and user behavior
Cloud-ready print workflows that support hybrid teams
As the workplace continues to evolve, Braden ensures that your print environment supports your business, not the other way around.
Frequently Asked Questions (FAQ)
What exactly is Managed Print Services (MPS)?
MPS is a program where a provider like Braden Business Systems manages your entire print environment—from device maintenance to supply management and usage tracking—so you can focus on running your business.
How does MPS help reduce costs?
By optimizing your printer fleet, automating supply ordering, reducing waste, and avoiding unnecessary maintenance calls, MPS lowers both direct and indirect expenses.
Is MPS only for large companies?
No. Braden offers scalable MPS solutions tailored for small and mid-sized businesses. Even a single office location can benefit from centralized print management.
How long does it take to see ROI?
Most clients see measurable savings within the first 6 to 12 months, depending on the size and complexity of their current print environment.
Does MPS require replacing all our equipment?
Not necessarily. Braden evaluates existing devices and incorporates what still works well, replacing only what’s inefficient, outdated, or unsupported.
Start Unlocking Hidden ROI
Managed Print Services isn’t just a technical solution—it’s a strategic advantage. By optimizing print infrastructure, reducing hidden costs, and improving security and efficiency, MPS delivers tangible business value that extends far beyond the balance sheet.
Braden Business Systems has helped hundreds of Midwest businesses transform their print operations into engines of cost control and productivity. Whether you’re just starting to consider MPS or looking to expand an existing program, Braden’s consultative approach ensures your solution is built around your goals.
Let Braden help you uncover the hidden ROI of your print environment. Schedule a no-pressure print assessment today and see how smarter printing can support your bottom line today and beyond. Reach out to us at info@bradenonline.com